Why Time Management is important

What is the biggest struggle Entrepreneurs face when managing time.

Our day has 24 hours, out of this 24 hours we take around 6 to 8 hours sleep and the rest goes either for work or entertainment. Lots of Entrepreneurs do not have much time as they struggle to get things done.

Time Management is a big part of an Entrepreneur to become successful and efficient. An Entrepreneur who is not able to manage time can cause serious consequences.

How quickly it becomes a hamster wheel where you start chasing after time as you are working longer and longer. Time management is an essential part of being successful.

Managing time is not an easy task and everyone who is working at home can tell you that this is the A and O in daily life. Time management is necessary to plan and start a busy life without working yourself into an early grave.

Time Management a challenge for EntrepreneursPublic Domain from pixabay

When you start your own business and work from home, you are faced with different obstacles to managing your time.

Each day there are different distractions like people pop in to see you, as you work at home and you have time that is the assumption of a lot of people, or your spouse asks you to do certain tasks as you are at home, you get distracted by phone calls and or social media, your kids come in and want to play there are so many distractions each day.

It is important to learn how to say NO I am busy.

Time Management easy to doPublic Domain from pixabay

How do you manage your time efficiently?

Everyone talks about working smarter not harder that sounds great and can be looked from different perspectives. But how do you actually put it into action? Have you heard about the 80/20 Rule?

1. Prioritize on what’s important

Write down all the things you want to get done for the day.

Everything from writing content, researching the projects, balancing the chequebook, planning a campaign, answering emails, communicating on social media etc.

b. Assign a specific time to each task. Between 15 min and 4 hours.

c.Select a task and use a timer like your phone or clock. Try to finish that task as soon as possible. ( that means you will NOT answer the phone, not get up for a drink, you do not surf the social media, none of that you stay focused on the task.

If your task is 2 hours then you should take a 5-minute break after a 30-minute interval. That way you are more inclined to continue in an efficient way and get the task done.

That is called time boxing.

Time_Management_according_to_the_Pomodoro_ConceptThe Action Machine a Time Management software

Derek Franklin has created a software that is called  “The Action Machine”, and the concept is based on an older system called Pomodoro Concept.

Anyone who loves to procrastinate is now able to become with this time management system called The Pomodoro Technique more efficient. It is possible that anyone with a pen, paper and basic timer is able to use that time management concept and get things done quicker and more efficient.

You can also buy the software and work with it more professionally and without the hassle keeping paper and pen including the timer near you. It is systemized and easy to use.

Time Management Program

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Time to manage your Time

If you can’t afford it, you still can go with Pen, Paper and a basic Timer. It is a battle for time and to become more efficient it is essential to invest in something that can speed up our performance.

2. Outsourcing and Delegate

Think about outsourcing the tasks what you don’t like so much and the tasks that take you ages to complete. Not everyone is a professional in every field. Procrastination comes up because there are a lot of tasks that need to be done but we will find ways to get around it and find always something else to do, why because we don’t like to do them. This way you are able to manage your time wisely.

There are plenty of reasonable possibilities to outsource daily work tasks what do not require many skills but are time-consuming. Check on Fivrr, Upwork. Freelancer, etc.

relax and manage your time                        picture created with AZ Quotes

3. Control your Interruptions

By far the biggest challenge is getting interrupted constantly, but to be very frank we allow it! Someone comes into your workspace and says “Do you have a minute?

Because you are a nice person you say “Sure come on in.” Bad move. Now you have given away your time. What you can say is “I am in the middle of something — can you come back in an hour?” Now you are doing something brilliant — negotiating for time. via Managing Time Is the Biggest Struggle Facing Entrepreneurs. Here’s What to Do About It.

It is so easy said, but the only way to do this and actually get going is either you create a home office where you can close the door and work in peace, or you need to set rules so everyone understands that when you are working at home, you are actually working and need to get things done.

How you do that, use the time to block method. Have a calendar visible or share through google calendar and let everyone know your time schedule. People will respect that, and in the long run, it is already 20% what you achieved in your time management. Scheduling time is a great way to achieve your tasks. 

4. Accelerate your Intentions.

When you have mastered the basic of delegating and outsourcing the tasks you are able to move into another phase of accelerating your intentions. Take each day 15 minutes to 30 minutes out of your schedule and work on long-term goals. To get things done and going you need to start somewhere and the key to success is taking action. 

Your future is created by what you do today, not tomorrow, so focus on being productive instead of being busy. Stay tuned in to what’s important and delegate, eliminate and accelerate as part of your daily processes.

Time management can be as complicated as you want to make it, but I highly recommend this lazy person’s system of getting things done. It’s worth doing. A well-organized life finds time for everything that’s important, which in turn leads to effective action, productivity and ultimately success.via These 3 Words Will Make You a Time Management Expert

steve jobs quote

Entrepreneurs who do manage time efficiently are on the way to succeed in this business.

You did not become an Entrepreneur so that you work around the clock. Remember why you become an Entrepreneur and wanted to escape the 9 to 5 Job. Have your goals in sight, and do think that working 24/7 is not what you signed up for when you became an Entrepreneur.

A smart way to tackle Time Management is in investing a software you can store on your computer/tablet. It makes life so much easier and it increases the efficiency over a period of time. 

One of the great software is Time Action Machine. If you have not decided yet which one you want to use, try out the Time Action Machine. It is a small investment in your future and not a payout. If you run a business you should invest in it and not look always for freebies. The freebies take you only so far. It also shows and will go deep into your subconscious mind that you do not believe in your business as in your mind it is not worth investing in it. Do you know the Law of Attraction? It is a great way to enforce mentally your goals.

Get the Time Action Machine now, to become a Master in Time Management. Managing Time is a big part of an Entrepreneur’s Life.

time action machine
What kind of software do you use for your Time Management? I have tried a few and my favourite is actually Time Action Machine. Do you want to know why? it is simple to use and I do not spend days figuring out how it works. 

Please share with us which software do you use always happy and eager to adventure new things. 

All the best Sylvia 

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20 Replies to “Why Time Management is important”

  1. The 80/20 rule is something I’ve been working on and it’s sure proving it effectiveness. When deciding on marketing my skills, I keep asking myself when I will be ready and the time just keeps sipping away and am tired up with indecisions. Finally overcame those by applying the 80/20 rule and I have seen myself become better in my craft.
    Goal setting and To Do list – works for me, I get that zeal to do more after striking out those I’ve set out to do and it builds confidence and discipline on the long run.

    1. Dear Shella
      I have been working with the 80/20 rule now for a long time, and the most challenging task for me, in the beginning, was how do I decide what is important and what is not. The list is a great tool to do. It works well. My secret is a 10-minute focus quiet time to choose 3 things that are money making activities. I will write them down and analyse in my head how long I will need for that task after that I go to work and do it. I will make it my goal to do them in 24 hours. This is my routine and works very well for me.
      I also did a workshop on mind over matter. It is called Brain A Thon
      have a beautiful day and thanks for stopping by
      Sylvia

  2. Brilliantly put. I use a timer, I make a list, and I try to avoid distractions. However working online means that I spend too much time on social media!! It’s bad! I like the article about the Time management as this is great and it helps a lot. I will implement your strategies.

    Enjoy the journey!

    1. Hi Mandy
      Using a timer is great, and it keeps you on track. It took me entirely some time to get organised with my time to be most efficient. I have done some Time management coaching for other companies as they got really behind their deadlines. I love Time management, and I love to organise my work.
      In today’s world, professional are juggling time against quality and cost. Our environment is changing so rapidly, and there is no room for compromises. I see a lot of people working long hours and long shift to get their daily goal. When you work in a busy and time restricted environment, it is crucial to plan, set priorities and act decisively and quickly. When you the five proven time management approaches you will not worry about any deadline anymore. Read my blog about the 80/20 rule
      Thanks for stopping by
      Cheers Sylvia

  3. This is a great article and something I’ve been struggling with. Time management is so critical if you want to get things done. Things I will put into practice is writing down what’s most important and starting with those tasks first. You mention outsourcing tasks, as a blogger at what point would you say is it time to get someone else to do tasks for you? I would imagine you’d have to make some money from your blog to justify hiring someone else to help out. Thanks for the info.

    1. Hi Celeste,

      I appreciate the time you took to read this blog and I’m happy it helped.

      You ask a very important question. When is the right time to start paying for someone to do some of the work for you? The answer of course is….”it depends” ! 🙂

      There are a few factors to consider:
      1. Are you keeping up with the blog writing that you need to do for your own ranking, and still feeling like you “have a life”?
      2. Can you calculate what you are worth per hour, by dividing the monthly or annual income you make, by the number of hours you work? And is that hourly rate more than the rate being charged by the outsourcing member to write a blog?
      3. Is what you write about or your writing style so unique as to make getting a ghostwriter not worth considering?

      Generally I find that people hang onto all of their tasks too long, afraid to spend scarce funds that they do have.

      However, if you are good at your craft, and know you can earn more money if you have more time to spend on promoting your blog/service/newsletter etc, then it’s perhaps a normal yet irrational reaction to not pay for help.

      Therefore, sometimes by waiting until you make money before spending money, you are in fact limiting the amount of money you can actually make. 

      Have a fantastic day and rest of the week.

      Sylvia

  4. I’m definitely struggling for time management and more time at the moment. It feels like I’ve become a workaholic with the amount of tasks I need to get done each day.

    I can definitely relate to the hamster wheel analogy right now.

    The struggle I have with prioritising what’s important is actually figuring out what’s most important to begin with, as with what I’m doing online, that’s not always clear or evident in the beginning.

    Some really good tips here and I’ll definitely apply what I’ve learned.

    1. Hi Darren

      I know where you are coming from. I struggled in the beginning too. I was very fortunate to have a boss who told me always “financial success does not require hard work.” What he means is that do the things you love to do as they will lead you to success and the things you don’t like so much outsourcing. He always said don’t try to do the tasks you don’t like they cost you time as it will take you longer to do them pay someone as money is easy recovered but you never recover time. We are good at some things but not at everything. If we do not like a task, we start unconsciously to procrastinate. 

      Have a great day 

      Sylvia 

  5. Hi Sylvia, I just paid another visit to your website today because the last few days, or maybe as long as a week, I’ve been struggling again with time management in spite of being a believer in the Law of Attraction.

    In your response to my question on 17th March you said that they way you prioritize your tasks is what makes 80 per cent of your profits.

    Even though I’m an expert at procrastination, do you really think that I could do similar to you with regard to prioritizing my tasks if I were to take advantage of the Time Action Machine?

    I look forward to your response.

    1. Hello Valerie 

      Thank you for coming back to my site. I am sure you can improve the efficiency of the Time Action Machine. 

      The best thing I like about it is that it does not need me to spend days to figure it out how to use it. It is easy to use. I use the Time Action Machine, and I have to say I have improved out of my daily schedule 3 hours more efficiency. That doesn’t sound much, but it is a lot for me. 

      I highly recommend the Time Action Machine. 

      Have a great day 

      Sylvia 

  6. This is a phenomenal article not just for business professionals, but for college students as well. Time management can make you or break you. In our world you have people that work very few hours or do the bare minimum, and then you have people like Elon Musk that work to superhuman capabilities. You made some great points in terms of prioritizing that’s important. Great read!

    1. Hi Joe,

      Thanks for your kind words and your interesting input.

      College students and Elon Musk. Two very different and yet fascinating cases of time management application.
      Our Son is about to have his first formal exams as he nears the end of Grade 10. He knows that his final two years or school will make or break his chances of getting into the University of his choice. It seems really unfair that teenagers have to go through so much pressure at such a young age, but that’s the system and all we can do is make the most of it. So our Son is trying out one or two Time Management Apps at the moment. He actually prefers the ones that block his access to sites that distract during certain times of the day when he has to complete homework. He’s also realizing that to get everything done in Grade 11 and 12, he’s first going to have to record all his deliverables in one place like a diary, and then start breaking big projects down into daily, weekly and monthly tasks. Only time will tell how it works out…pardon the pun!

      Elon Musk is quite the contrarian when it comes to the conventional wisdom on time management, yet he hhas admitted to using (explicitly or implicitly) the 80:20 rule. Who better to talk about this then the man himself…!

      Sylvia

  7. I really loved this article. It does stress how important time management is. I do like how you give options to what you can do. I really need to watch out for distractions. I get distracted really easy and so this helped. I will have to try to watch my time a lot better. We never really notice how much time gets away from us. Thank you for all of the information.

    1. Hi Alene,

      Thanks for sharing your thoughts and experiences.

      Every one of us face distractions on a daily basis. You’ve already taken the first step to live a more efficient life simply by recognizing that fact.

      However, we all have family members and loved ones (two legged or four legged :)) that we want to be around and share our life with.

      So it’s definitely a balance.

      One method I have tried to enhance productivity and also reward myself in between task completion is what is called the Promodoro Technique. You might find it something worth trying.

      To your success,
      Sylvia 

  8. Hi Sylvia,
    Great article on why time management is important, thank you for sharing your thoughts and findings with us. I agree with you 100% regarding the importance of time management.
    I am one of those types of people that has a hard time not doing something. My wife will sometimes make fun of me and my daytime to mark down “to do” stuff and ask if I’ve checked off taking a shower. She thinks she’s so funny but the purpose of the day timer is for me to keep track of the important things to do that day or week or month.
    Besides some of the techniques you’ve shared I will also look at my list and if I’ve overscheduled myself (as I tend to do) will make sure I finish the top priority things first since I know I will probably not get some things on my list done.
    Thanks for sharing!
    Mat A.

    1. Dear Mat

      You are fortunate and very disciplined to follow your rule with prioritizing your tasks. I am a big fan of time management. A structured to do list is such a time saver for me. Time management used in combination with the 80/20 rule is so productive and efficient. We can not always control how the day goes but if we schedule the important tasks first and finish them off anything can happen as we have done 80 percent of our daily work. Continue using the day timer it is essential and keeps you on track. If you want to reach your goal you need to use the shortest way from Point A to Point B. The longer you take, the more distractions come your way, and the chances that you reach your goal is getting further away.
      You are doing great 

      Atma Namaste
      Sylvia

      PS: Read my post The 80/20 Rule… achieve more with less effort

  9. We all get distracted, and when more and more people are heading online with work and social media is such a huge part of that it is so easy to get caught in the “scroll”. I always start my most important tasks first thing in the morning, but I find sometimes after lunch I am less motivated. What do you suggest to do to quickly “reset” my brain and get back on track?

    1. Hello Amanda 

      Thanks for stopping by and commenting. Time management is an easy task to do, but I am always surprised how many people don’t use it. An excellent way to stay motivated after lunch is taking a 20-minute power meditation. I call it power napping at it puts back the focus and energy in my body. If that is not possible start after lunch and take after 30 minutes a 5-minute break. The body has different times when it slows down, and I usually use the slower times for me to do things that do not require so much attention. 

      I hope that helps and a great way to increase productivity is with the Pomodoro Technique. It uses a timer to break down work into intervals, traditionally 25 minutes in length, separated by short breaks. It Works well with any age. Hope this helps. Have a great day and a great week ahead of you.
      Atma Namaste 

      Sylvia

  10. Time management is something that never came naturally to me. I admire people with a naturally strong will and determination to let nothing get in their way of achieving the daily tasks.

    I have found by prioritizing tasks I achieve more. But when there are two or three urgent tasks, it can be difficult to decide which to deal with first.

    I have never heard of a Time Action machine, and maybe that could be of help with achieving my daily tasks.

    What I believe in, is the law of attraction and how we can control our actions through our thoughts. When I start a day with positive thoughts of achievement, the day always goes well. I may not achieve everything I’ve planned, but will carry unachieved items through to the next day.

    1. Dear Valerie

      What a great suggestion and I am a person who loves Time Action Machine. In general, I like Time Management combined with the 80/20 principle. That way I prioritise my task what make 80 % of my profits. 

      I have written about the 80/20 principle, and I am amazed how easy it is to implement. https://myfreedomlifestylebiz….

      Time Management is so easy if you do it over a period, then it becomes a habit. I could never do what I do without my Time Management.

      For an Entrepreneur, Time Management is an essential key to success. 

      Thank you and have a great day

      Sylvia 

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